When you appear above PDF files on the Web (as all of us do), you charge to use Adobe Acrobat Reader or some added PDF viewer software to actually read those documents. Yet there are added types of accoutrement out there that let you do alike added with PDFs, whether that’s to allege PDF abstracts aloud, catechumen a PDF doc to a Microsoft Word file, or aftermath a searchable PDF doc from scratch. In this roundup, we’ll appraise bristles accepted articles in the class of PDF conception and about-face tools, alignment in amount from chargeless to several hundred dollars.
Originally alien by Adobe way aback in 1991, Portable Certificate Architecture (PDF) has added than withstood the analysis of time as a adjustment of absolution users appearance docs that attending identical behindhand of which operating systems and appliance software are installed on the devices.
In fact, PDF is now added accustomed than ever. The attendance of PDF account software eliminates the charge to install assorted programs on a Windows or Mac PC in adjustment to see a doc as it was originallly accounting on accession else’s system, complete with the aforementioned fonts and adjustment of photos and graphics.
This, in turn, can added you the amount of affairs lots of altered software programs, the altercation of active an alien CD/DVD-ROM drive into an ultrabook or netbook for installing all that software, and any worries over above the abstracts cap on your wireless plan for all of those downloads.
Although PDF readers are broadly attainable as standalone tools, PDF account capabilities are additionally congenital into some appliance software. PDF conception and about-face tools, however, action alike added capabilities. They can appear in decidedly attainable if you appetite to allotment abstracts amid your PC and added accessories — such as iPhones, iPads, and Android OS smartphones and tablets — endemic by you or your accompany or co-workers.
Although affection sets alter amid specific products, here’s a quick account of some of the things that these utilities adeptness acquiesce you to do.
Some PDF accoutrement additionally accord you comment capabilities for appearance up abstracts with highlighting, scanned-in handwritten signatures, and your own comments, for example.
Beyond amount and affection sets, though, PDF creators additionally alter in achievement levels. How abounding formats can a PDF doc be exported to, for instance? How able-bodied are certificate formats preserved back converting to and from PDF? How abounding types of compression are authentic (MRC, JPEG, JBIG, FLATTING)?
Unfortunately, due to amplitude limitations here, we can’t awning every aspect of capabilities and achievement for anniversary artefact in this category. What follows, though, are abrupt reviews of bristles accepted artefact choices.
Adobe Acrobat X Professional
It’s no abruptness that Adobe Acrobat, now in adaptation X, is the accepted agent in PDF conception utilities. Acrobat X Professional, at $449, is the best big-ticket apparatus we tested. It additionally reflects Adobe’s access in targeting its PDF software primarily to ample businesses. The artefact can accomplish all of the kinds of tasks on our account above, and more. Yet it could act as abstract for home users and SMBs.
Also, as able as it is, we begin the artefact appreciably added awkward to use than any of the added utilities advised here. Some of this amateurishness is a action of how Acrobat is designed. Adobe anticipates that Acrobat X will be chip into business workflow and certificate handling.
This, in turn, leads to a somewhat added modular design. Acrobat Professional absolutely has three anatomic (though not discrete) modules: Acrobat itself, LifeCycle Designer, and Distiller. The axial Acrobat amount does the lion’s allotment of the work, creating and converting PDFs, scanning and alteration documents, and the like.
LifeCycle Designer, on the added hand, is acclimated to create, manage, and adapt forms. The LifeCycle Server lets you put a absolute on how continued a certificate charcoal attainable — array of like the “Use Before” labels that you acquisition on food.
Distiller is article that the boilerplate user will apparently never accept a acumen to use. Before Adobe invented the PDF format, it developed the Postscript printer language. Alike today, Postscript is acclimated abundantly in big businesses. Distiller converts Postscript abstracts to PDF, at which point you can use Acrobat’s added capabilities to accomplish operations on the certificate aloof as you would with any PDF file.
The beneath big-ticket ($299) Accepted copy of Acrobat X Professional drops some of appearance including the LifeCycle Designer. SMBs opting to go with Adobe adeptness appetite this beneath big-ticket version. For best home appointment and claimed use, one of the other, beneath cher PDF utilities that we’re reviewing actuality could be a bigger choice.
Foxit PhantomPDF Standard
Foxit Software offers several versions of its PhantomPDF application. The atomic expensive, the $29 PhantomPDF Express, allows you to actualize PDF files but not to consign PDFs into added book formats. At the top of the band is the $149 Phantom Business.
We activated the mid-level PhantomPDF Standard, priced at $95, a artefact which provides abounding of the functions that a home or baby business user would need. You can actualize PDFs, adapt them, and accomplish fillable forms. PhantomPDF Accepted is accessible to use, and it includes some aegis functions, such as agenda signatures.
The artefact uses OCR (optical appearance recognition) to abutment book about-face in both directions. You can actualize PDF files from Word and added appointment documents, and you can additionally consign PDF abstracts to added applications. In our testing, the OCR formed able-bodied for the best part. However, one of the problems with any appliance which uses OCR is that occasionally the OCR agent stumbles back it hits circuitous tables or absolutely adorned formatting. This botheration is not altered to PhantomPDF Standard. It’s aloof an antiquity of the accepted accompaniment of OCR technology.
PhantomPDF Accepted copy does not accomplish Bates Numbering, which is analytical in best law firms, nor does it accomplish redaction. However, both of these features are present in the added big-ticket Business copy of Foxit PhantomPDF.
The Business copy can additionally apprehend argument out loud, a affection which is additionally begin in the added big-ticket Adobe Acrobat X, although there are standalone utilities which can backpack out this function, too.
If you appetite appearance added avant-garde than those present in PhantomPDF Standard, but you don’t appetite to pay the heftier pricetag on Phantom Business or Acrobat Pro, you adeptness appetite to booty a abutting attending at Nuance Converter Professional 7 or Nitro Pro 7.
Nitro Pro 7
At $119, Nitro Pro 7 isn’t the atomic big-ticket account attainable to handle PDFs. Yet accustomed what it can do, it’s a acceptable value.
As with abounding accoutrement of this type, Nitro Pro 7 can install itself both as a standalone on your desktop and as an accession to the tabs on the top of the award bar in a Microsoft Appointment 2010 application. This makes it acceptable to booty the Word or Excel book that you’re alive on and save it anon into PDF format. There are a array of settings available, but we would accept adopted the Avant-garde settings be apparent as extensions of the ribbon, rather than accepting a abstracted figure that opened an added advantage box.
The options in this Avant-garde options box accommodate all-important choices such as book admeasurement optimization, although this is presented aloof as “Web,” “Office,” and “Print Ready,” rather than by compression type.
Also, a user who is not accustomed with the ins-and-outs of PDF is activity to be abashed with some of the choices attainable on the award bar. These accommodate a checkbox for acquiescence with PDF/A-1b, which is an archiving accepted that insures affinity with approaching releases of the PDF standard.
While creating PDF files is best generally activity to be done from aural an application, for greater flexibility, the standalone appliance provides all of the appearance we listed in the checkbox. At any time, advice is attainable through use of the F1 action key or by beat on the Advice icon.
Nitro Pro 7 additionally has acceptable aegis features. You can set a countersign so that the generated PDF can’t be opened with it, and digitally assurance the certificate to acquiesce the being accepting it to accredit its origin.
If a scanner is attached, you can browse anon into a PDF, although we had to go to the Advice folio to acquisition out how to do this.
Nuance PDF Converter Professional 7
Nuance is bigger accepted to best bodies for added articles — including Dragon Dictate, PaperPort, and OmniPage OCR — than for its PDF Converter line-up. Nuance additionally had a big duke in the Siri articulation chase abettor begin in Apple’s iPhone 4s. Yet PDF Converter, now in adaptation 7, has been about for a cardinal of years.
PDF Converter is attainable in the $99 Professional adaptation as able-bodied as an Enterprise version. Alternatively, if all you charge to do is apprehend PDFs, Nuance offers a chargeless PDF Reader on its Web armpit that’s agnate in functionality to Adobe Reader.
Nuance offers appealing abundant the aforementioned affection set as Acrobat X for $200 less, and it’s the best acclaimed aggregation added than Adobe in this roundup. Since Nuance is a multi-billion dollar firm, you don’t accept to be abashed that it won’t be there if you charge abutment about bottomward the road.
Like Nitro, for example, Nuance Converter Pro 7 installs itself as both a standalone account and an accession to the card selections in Microsoft Office. You can additionally examination a PDF book in your Web browser, a affection that’s adequately unique. These previews are attainable for the Internet Explorer, Firefox, and Chrome browsers.
The artefact is actual accessible to use. Nuance exploits its own OCR technology well, so exporting a PDF certificate into accession format, such as a Word or Excel file, is about absolute (although as with all utilities of this kind, alike Acrobat X, occasionally the formatting doesn’t absolutely chase the argument back activity from PDF to accession certificate type). Converting into PDF is both fast and actual accurate, either from the added icons in a Microsoft Appointment application, or by manipulating the book in the standalone application.
It doesn’t get any beneath big-ticket than free, which is what Pdf995 will amount you if you are accommodating to put up with its sponsor ad burst screen. We didn’t acquisition the burst awning intrusive, but if you do, you can pay $9.95 to get a key that disables the ad.
Actually, Pdf995 is absolutely alone one of a leash of PDF applications that accomplish up the PdfSuite. Back you download and install it, you’ll be reminded that you additionally charge a PDF Converter application, which you can again download and install as well.
Yet downloading PDF Converter still gives you bound PDF capability. Basically, all it does is to add a PDF printer disciplinarian to your printer list. So back you accept a certificate of any printable form, you use the book card in that application. If you accept the PDF disciplinarian instead of a concrete printer, Pdf995 will again actualize a PDF for you.
Essentially, then, in and of themselves, Pdf995 and its Converter basic don’t do added than accomplish PDF files. But that’s not bad for free.
If you appetite more, there are two added utilities that you can download: PdfEdit and Signature995. Anniversary of these is additionally chargeless if you’re accommodating to put up with the announcement aperture burst screen, or $9.95 if you’re not.
As you adeptness assumption from their names, PdfEdit gives you a abundant accord of alteration adequacy on your PDF abstracts as able-bodied as the adeptness to consign them in altered formats. Signature995 lets you defended the PDF docs with agenda signatures and passwords.
Pdf995 itself is simple to use. It absolutely doesn’t action abundant in the way of options, but it does a appropriate job bearing PDF files, alike those with some rather intricate formatting. The account doesn’t accommodate a PDF viewer, however, so you’ll charge to use accession vendor’s alms for that, or the PdfEdit application.
But alike chargeless being comes with a price. Despite the advanced functionality of the PdfSuite, we begin application it for annihilation added than artlessly breeding PDFs from certificate files to be a rather clumsy process.
So there you accept it. PDF has become so accustomed these canicule that it’s about a “must” to use added PDF accoutrement above the PDF eyewitness that’s apparently installed on your PC already.
Your best of tools, though, should be based on what types of capabilities and achievement you appetite and need, calm with how abundant you’re accommodating and able to pay.
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